Check List for Modification of Details in Existing IEC Number (Proprietorship Firm)

The following Trade Notice was issued by the Additional DGFT, Churchgate, Mumbai on 26th July 2012

[Additional DGFT Trade Notice No. 09 dated 26th July 2012]

In order to bring transparency and uniformity in the office working, a Check-list for application for Modification of details in the existing IEC Number (Proprietorship Firm) has been formulated. This check-list is as per Chapter 2 of the Foreign Trade Policy 2009-14 (Para 2.12), Chapter 2 of the Hand Book of Procedures 2009-14 (Vol. I) (Paras 2.8, 2.9, 2.9.1, 2.9.2, 2.9.5 & 9.1), and ANF-2A (Part A, C & D) as given in Appendices to the Handbook of Procedures (Volume I).

The Check-list has two sections as follows:

1.  Documents Section: Section giving the list of documents which are required to be submitted by the applicant.

2.  Note Section: Exporters have been indicated certain points which they should check on, before submitting the application and the relevant documents in the said regard.

The check-list would facilitate exporters to carryout due diligence before submitting her/his application so that the application which are complete in all respects are available for processing in the Department within the specified timelines. The check-list would also ensure that the processing of the case is not delayed for want of certain documents/additional documents/information on which the office may have to issue deficiency letters.

Check List for Modification of details in existing IEC Number (Proprietorship Firm)

(Para 2.12 of FTP & Para 2.8, 2.9, 2.9.1, 2.9.2, 2.9,5 & 9.1 of HBP)

 

Whether following documents have been submitted

Total number of pages in the relevant document

I

Documents

 

1

Covering letter in applicant’s letter head duly signed by authorized signatory

 

2

ANF 2A (Part A, C and D) with each individual page duly signed by authorized signatory

 

3

Original IEC Certificate

 

4

As proof of date of birth of Proprietor, documentary proof by way of self-certified copy of Birth Certificate/School Living Certificate/Passport, etc.

5

Details of all the IECs (IEC number and name of the firm) held by the proprietor

6

As proof of change in name of the firm/name of proprietor(for instance due to sale, gift, inheritance or any other reason)/address of the proprietor:

Original and a self certified copy of bank certificate as in Part B of ANF 2A along with photograph of applicant, duly certified by banker. (The Bank should specify the date of change of name/address).

 

7

For proof of addition of branch/factory, etc., documentary evidence like (any one)

Shop & Establishment Certificate/Excise Registration Certificate/ Sales Tax Registration Certificate/Electricity Bill/Landline Telephone Bill, etc.

 

8

 

For change in constitution of the firm from Proprietorship firm to Partnership firm or any other type:

 

(i) Self certified copy of registered Partnership Deed clearly indicating change in constitution from Proprietorship firm to Partnership firm

(ii) Bank Certificate as per Part ‘B’ of ANF 2A (Appendix 18)

 

9

In case there is change in PAN number of the IEC holder due to change in constitution/ownership of firm, etc.:

Self certified copy of new PAN card .

10

In case the applicant requests modification in name/address/ constitution after 90 days of such change:

Application for condonation of delay

11

If in case, condonation of delay as per point ‘10’ above is accepted, Demand Draft of Rs.1000/- in favour of Addl. DGFT, Mumbai.

Notes:

1.  The proof of person authorised by the company/firm should be enclosed by way of valid documentary evidence in nature of a Board Resolution/ Government Order/ Partnership Deed/ Power of Attorney, etc. as may be relevant.

2.  All above documents may be kept secured in a file cover.

3.  An Authorised signatory would include Proprietor/ Partner/Karta/Trustee/ Director/Power of Attorney holder by way of Board Resolution in case of Public Limited Company/ person authorized by Govt. order in case of PSU.

4.  The above documents may be sent by post or hand delivered at the Office of Addl. Director General of Foreign Trade, Nishtha Bhavan, 48, Sir Vithaldas Thakersey Marg, Churchgate, Mumbai-400 020.

5.  Kindly tick mark the relevant options given in point 5 of part ‘D’ in ANF 2A.

The applicants are requested to kindly adhere to the check-list in full while submitting their applications for IEC Number in order to enable the office to process their applications expeditiously.

The Addl. DGFT office, Mumbai has strengthened Counter Assistance and provided a facility to the exporters which can be utilised free of cost by the exporters. The exporters can go to the Counter Assistants and get their application(s) checked for their completeness in terms of submission of documents. If an application is okayed by the Counter Assistants, the sections will not issue deficiency for non-submission of any documents regarding the said authorisation/scrip/benefit.

For any queries/clarifications regarding the case, the exporters are requested to come directly to the office and not through their agents/consultants.

The above said check list is also attached in PDF format as a downloadable documents which may be submitted along with the covering letter of the application.