Check
List for Modification of Details in Existing IEC Number (Companies)
The
following Trade Notice was issued by the Additional DGFT, Churchgate, Mumbai on
26th July 2012
[Additional
DGFT Trade Notice No. 10 dated 26th July 2012]
In order to bring transparency and
uniformity in the office working, a Check-list for application for Modification
of details in the existing IEC Number (Companies) has been formulated. This
check-list is as per Chapter 2 of
the Foreign Trade Policy 2009-14 (Para
2.12), Chapter 2 of the Hand
Book of Procedures 2009-14 (Vol. I) (Paras
2.8, 2.9, 2.9.1, 2.9.2, 2.9.5 & 9.1), and ANF-2A (Part A, C & D) as given in Appendices to the Handbook
of Procedures (Volume I).
The Check-list has two sections as
follows:
1. Documents Section: Section giving the
list of documents which are required to be submitted by the applicant.
2. Note Section: Exporters have been
indicated certain points which they should check on, before submitting the
application and the relevant documents in the said regard.
The
check-list would facilitate exporters to carryout due diligence before
submitting her/his application so that the application which are complete in
all respects are available for processing in the Department within the
specified timelines. The check-list would also ensure that the processing of
the case is not delayed for want of certain documents/additional
documents/information on which the office may have to issue deficiency letters.
(Para 2.12 of FTP & Para 2.8, 2.9,
2.9.1, 2.9.2, 2.9.5 & 9.1 of HBP)
|
|
Whether following
documents have been submitted |
Total number of
pages in the relevant document |
|
I |
Documents |
|
|
1 |
Covering letter in
applicant’s letter head duly signed by authorized signatory |
|
|
2 |
ANF 2A (Part A, C
and D) with each individual page duly signed by authorized signatory |
|
|
3 |
Original IEC
Certificate |
|
|
4 |
Documentary evidence
for Date of Incorporation, by way of self certified copy of Certificate of
Incorporation issued by ROC (Registrar of Companies) |
|
|
5 |
As
proof of change in name and/or constitution of the company: Self certified copy of Certificate
of ROC indicating the change of name. In case of change in Directors, copy of
Form 32 and Receipt of payment made to ROC. |
|
|
6 |
As proof of change
in the address of the company, a self certified copy of Form 18 filed with
ROC, copy of Receipt of payment made to ROC and the self certified downloaded
copy of page of Ministry of Corporate Affairs website indicating the change
of address of company |
|
|
7 |
For
proof of addition of branch/factory, etc., documentary evidence like (any
one): Shop & Establishment Certificate/Excise
Registration Certificate/ Sales Tax Registration Certificate/Electricity
Bill/Landline Telephone Bill, etc. |
|
|
8 |
In
case there is change in PAN number of the company due to change in
constitution/ownership of company (for example, from Private Limited Company to Public
Limited Company, etc.): Self certified copy of new PAN
card. |
|
|
9 |
In
case the applicant requests modification in name/address/ constitution after
90 days of such change: Application for condonation of
delay |
|
|
10 |
If, in case
condonation of delay as per point ‘9’ above is accepted, Demand Draft of
Rs.1000/- in favour of Addl. DGFT, Mumbai. |
2. All above
documents may be kept secured in a file cover.
3. An Authorised
signatory would include Proprietor/ Partner/Karta/Trustee/ Director/Power of
Attorney holder by way of Board Resolution in case of Public Limited Company/
person authorized by Govt. order in case of PSU.
4. The above
documents may be sent by post or hand delivered at the Office of Addl. Director
General of Foreign Trade, Nishtha Bhavan, 48, Sir Vithaldas Thakersey Marg,
Churchgate, Mumbai-400 020.
5. Kindly tick
mark the relevant options given in point 5 of part ‘D’ in ANF 2A.
The applicants are requested to
kindly adhere to the check-list in full while submitting their applications for
IEC Number in order to enable the office to process their applications
expeditiously.
The Addl. DGFT office, Mumbai has
strengthened Counter Assistance and provided a facility to the exporters which
can be utilized free of cost by the exporters. The exporters can go to the
Counter Assistants and get their application(s) checked for their completeness
in terms of submission of documents. If an application is okayed by the Counter
Assistants, the sections will not issue deficiency for non-submission of any
documents regarding the said authorisation/scrip/benefit.
For any queries/clarifications
regarding the case, the exporters are requested to come directly to the office
and not through their agents/consultants.
The
above said check list is also attached in PDF
format as a downloadable documents which may be submitted along with the
covering letter of the application.