Check
List for Modification of Details in Existing IEC Number
The
following Trade Notice was issued by the Additional DGFT, Churchgate,
Mumbai on 26th July 2012
[Additional
DGFT Trade Notice No. 11 dated 26th July 2012]
Subject: Check list for Modification
of details in the existing IEC Number (Others, e.g. Trust, Society, etc.)
In order to bring transparency and
uniformity in the office working, a Check-list for application for Modification
of details in the existing IEC Number (Others, e.g. Trust, Society, etc.) has
been formulated. This check-list is as per Chapter 2 of the Foreign Trade Policy 2009-14 (Para 2.12), Chapter 2
of the Hand Book of Procedures 2009-14 (Vol. I) (Paras 2.8, 2.9, 2.9.1, 2.9.2, 2.9.5 &
9.1), and ANF-2A (Part A, C & D)
as given in Appendices to the Handbook of Procedures (Volume I).
The Check-list has two sections as
follows:
1. Documents Section: Section giving the
list of documents which are required to be submitted by the applicant.
2. Note Section: Exporters have been
indicated certain points which they should check on, before submitting the
application and the relevant documents in the said regard.
The
check-list would facilitate exporters to carryout due diligence before submitting
her/his application so that the application which are complete in all respects
are available for processing in the Department within the specified timelines. The
check-list would also ensure that the processing of the case is not delayed for
want of certain documents/additional documents/information on which the office
may have to issue deficiency letters.
(Others e.g.: Trust, Society, etc.)
(Para 2.12 of FTP & Para 2.8, 2.9,
2.9.1, 2.9.2, 2.9.5 & 9.1 of HBP)
|
|
Whether following
documents have been submitted |
Total number of
pages in the relevant document |
|
I |
Documents |
|
|
1 |
Covering letter in
applicant’s letter head duly signed by authorized signatory |
|
|
2 |
ANF 2A (Part A, C
and D) with each individual page duly signed by authorized signatory |
|
|
3 |
Original IEC
Certificate |
|
|
4 |
Documentary evidence
for date of formation by way of self-certified copy of Certificate of
Formation issued by Charity Commissioner/Registrar of Society/other relevant
authorities, as applicable |
|
|
5 |
As
proof of change in name, address/constitution of the Trust/Society, etc.: Self certified copy of documents issued by Charity
Commissioner/ Registrar of Society & other relevant authorities |
|
|
6 |
For
proof of addition of branch/factory, etc., documentary evidence like (any one) Shop & Establishment
Certificate/Excise Registration Certificate/ Sales Tax Registration
Certificate/Electricity Bill/Landline Telephone Bill, etc. |
|
|
7 |
In
case there is change in PAN number of the IEC holder due to change in
constitution/ownership of firm, etc.: Self certified copy of new PAN. |
|
|
8 |
In
case the applicant requests modification in name/address/ constitution after
90 days of such change: Application for condonation of delay |
|
|
9 |
If, in case condonation of delay as per point ‘8’ above is accepted, Demand
Draft of Rs.1000/- in favour of Addl. DGFT, Mumbai. |
2. All above
documents may be kept secured in a file cover.
3. An Authorised
signatory would include Proprietor/ Partner/Karta/Trustee/ Director/Power of
Attorney holder by way of Board Resolution in case of Public Limited Company/
person authorized by Govt. order in case of PSU.
4. The above
documents may be sent by post or hand delivered at the Office of Addl. Director
General of Foreign Trade, Nishtha Bhavan,
48, Sir Vithaldas Thakersey
Marg, Churchgate,
Mumbai-400 020.
5. Kindly tick
mark the relevant options given in point 5 of part ‘D’ in ANF 2A.
The applicants are requested to
kindly adhere to the check-list in full while submitting their applications for
IEC Number in order to enable the office to process their applications
expeditiously.
The Addl. DGFT office, Mumbai has
strengthened Counter Assistance and provided a facility to the exporters which
can be utilized free of cost by the exporters. The exporters can go to the Counter
Assistants and get their application(s) checked for their completeness in terms
of submission of documents. If an application is okayed
by the Counter Assistants, the sections will not issue deficiency for
non-submission of any documents regarding the said authorisation/scrip/benefit.
For any queries/clarifications
regarding the case, the exporters are requested to come directly to the office
and not through their agents/consultants.
The
above said check list is also attached in PDF
format as a downloadable documents which may be submitted along with the
covering letter of the application.