Part A: General Information:
1. From 1.1.2015, all applications for IEC would be made in online
mode only. All applicants will have to fill IEC application and also upload all
required documents online.
2. All IEC Certificates would also be issued by the concerned RA (with
his digital signature) in digital format only. The applicant can take a print
out of the digitally signed IEC, as and when required.
3. Applicants with digital signatures would sign the application with
their digital signature and submit the same online.
4. In case the applicant does not possess digital signature, then he
would be required to take a print out of the filled up application (without
attachments), sign the same and submit it to the concerned RA, either by Post
or at the counter.
5. All applications must be processed and disposed within two working
days of their receipt.
6. RAs would record their observations with reference to the
application, based on which either an e-IEC or a rejection letter, along with
the reasons for rejection, would be issued. RA would also print the office note
generated by the system on the application received for their office record.
7. There is no provision for issue of deficiency letter in the new
system. If the IEC application is rejected, the applicant would be required to
file a fresh application.
8. The authorised officer (not below the rank of FTDO) in the Regional
Authorities (RAs) as in Appendix 1 of Handbook of Procedure (vol.1) (2009-2014)
will be the competent authority to issue/reject applications for IEC.
Part B: What to Examine/Verify:
1. Applicant entity’s details:
a) In case of
Proprietorship firms: To verify Name, Date of Birth and PAN, as filled in the
application form and as mentioned in the uploaded PAN, from the website of
Income Tax Department.
b) In case of Partnership firms:
i. To verify Name,
Date of Incorporation and PAN of the entity, as filled in the application form
and as mentioned in the uploaded PAN, from the website of Income Tax
Department.
ii. To verify Name,
Date of Birth and PAN of the Partners as filled in the application form, from
the website of Income Tax Department.
c) In case the entity is Limited Liability Partnership/ Private/
Public/Govt. Undertaking / Section 25 Company:
i. To verify Name,
Date of incorporation and PAN of the entity, as filled in the application form
and as mentioned in the uploaded PAN, from the website of Income Tax
Department.
ii. To verify and
cross-check the number, names and other details of Partners/Directors from the
LLPIN/CIN information available on the Ministry of Corporate Affair’s website.
d) In case the entity
is a Registered Society/Trust or a HUF:
To verify Name,
Date of incorporation and PAN of the Society/Trust as filled in the application
form and as mentioned in the uploaded PAN, from the website of Income Tax
Department.
2. Applicant
entity’s address verification: To verify the applicant entity’s
address cross-check the address as indicated in Part A (ii) with
that of the address as mentioned in the Sale deed (in case business premises is
self-owned); or Rental / Lease Agreement (in case office space is rented/
leased); or latest electricity /telephone bill.
3. Verification
of the bank details of the applicant entity: Name of the Account Holder,
Account number, Bank’s name and Branch and IFS code as filled in by the
applicant in Part A (viii) needs to be cross-checked from the cancelled cheque/ bank certificate as uploaded.
Part C: Procedure for verification of details from
websites by RAs:
·
RAs
can cross-check and verify Applicant entity's Name, Date of Birth/Date of
Incorporation, PAN of the entity from the link as below:
https://incometaxindiaefiling.gov.in/e-Filing/Services/KnowYourPanLink.html
·
The
LLPIN/CIN details of the Firm/Company may similarly be cross verified from the
Ministry of Corporate Affair’s website: http://www.mca.gov.in/MCA21/Master_data.html,
by taking the steps listed therein.