Addl. DGFT Mumbai Issues Suggestions for Filing IEC Applications Online without Deficiencies

The following Trade Notice was issued by the Addl. DGFT Mumbai on 1^st November 2012

[Addl. DGFT Trade Notice No. 18 dated 1^st November, 2012]

As a facilitation measure and in order to increase transparency as well as smoothen the process of applying for IEC Code online, the DGFT has made a provision of online IEC application. However, the said objective is not being served fully due to certain deficiencies which get created at the time of application.

The commonly occurring deficiencies in online applications have been identified and suggestions in each regard is herewith given in order to facilitate trade in filing IEC applications online without deficiencies. The trade may kindly go through the said suggestions carefully and ensure that the deficiencies are not created. This will be in their own interest so that in online IEC applications, they get the IEC code seamlessly and expeditiously.

Sl. No.	Deficiencies noticed generally	Suggestions
1	At times, scanned passport size photograph of Proprietor, Partner, Director, Karta, Trustee is too small	The scanned image should be at least of passport size, so that it is clearly visible. To ensure this, the applicant should preview the same before uploading.
2	Sometimes PAN Card’s image is so small that PAN No. is not readable	The scanned image should be of same size as that of the PAN card so that PAN no. is readable. To ensure this, the applicant should preview the same before uploading.
3	At times Bank Certificate’s scanned image is not readable since at times it is reduced to a bare minimum or at times it is not properly placed at the time of scanning etc.	The applicant should preview the image with regard to size and clarity before uploading the same.
4	At times, applicants’ registered office addresses and addresses on the Bank Certificate’s registered office of the company do not tally.	The applicant should ensure that the registered offices shown in his application tally with the registered office shown in the Bank Certificate. To ensure this, the applicant should preview the same before uploading.
5	Photograph on the Bank Certificate is not signed/attested by the Bank Manager.	The applicant should ensure that the photograph on the Bank Certificate is duly signed/attested by the Bank Manager.
6	At times, Bank Manager’s name/ Code number is not indicated on the Bank Certificate.	The applicant should ensure that the Bank Manager’s name/Code Number is properly indicated on the Bank Certificate.
7	At times, Bank address is not filled up in column 5 of Part A of ANF 2A Form.	The applicant should ensure the same, so that no deficiency is raised in the said regard.
8	In a few cases, applicants’ address falls outside Mumbai office jurisdiction.	The applicant should ensure that application is made at the RA office having jurisdiction. The offices in the Western Zone along with the districts under their jurisdiction are given in the attachment to this Trade Notice at Annexure 1 (Appendix 1 of HBP Vol.1).
9	Para 3(vi) of ‘Guidelines for applicants’ prescribes that applicant should submit Self-addressed envelope and stamp of Rs. 30/- so that original IEC to the applicants may be sent by post.	The applicant should ensure the same.
10	The firm does not tick mark against 5(i), (ii) and (iii) in Part D of ANF 2A indicating non-resident interest.	Maximum deficiencies are pointed out in this clause since most firms do not fill Part D of ANF 2A (which is accessed by clicking ‘Any Other Document’ in ‘Other Documents’ section) tick mark against 5(i), (ii) and (iii) in Part D of ANF 2A indicating non-resident interest. Applicants should ascertain that they tick mark correctly on 5(i), (ii) and (iii) in Part D of ANF 2A and in case of non-resident interest, furnish the RBI approval details as required.
11	Sometimes Part D is not submitted in the online copy.	Applicant should submit complete copy of the ANF 2A including Part D which can be accessed by clicking ‘Any Other Documents’ in ‘Other Document’ section.

It is herewith hoped that the above suggestions will also encourage more applicants to file online IEC application.

Annexure - 1 List of Regional Authorities and Districts under their Jurisdiction
Sr. No.	Regional Authority	Territorial Jurisdiction
1	The Addl. Director General of Foreign Trade, Mumbai	i. Maharashtra excluding the areas which are under the jurisdiction of Joint DGFT, Pune and Jt. DGFT, Nagpur. ii. Daman iii. Dadra and Nagar Haveli
2	The Joint Director General of Foreign Trade, Ahmedabad	Gujarat State excluding the areas which are under the jurisdiction of Joint DGFT Rajkot, Baroda, Surat and Development Commissioner, Kandla.
3	The Joint Director General of Foreign Trade, Pune	Districts of Maharashtra i. Pune ii. Ahmednagar iii. Jalna iv. Beed v. Kolhapur vi. Latur vii. Nanded viii. Osmanabad ix. Parbhani x. Ratnagiri xi. Sangli xii. Satara xiii. Solapur xiv. Sindhudurg xv. Nashik
4	The Joint Director General of Foreign Trade, Vadodara	Districts of Gujarat i. Vadodara ii. Anand iii. Kheda iv. Panchmahal v. Dahod vi. Bharuch and vii. Narmada
5	The Joint Director General of Foreign Trade, Bhopal	Madhya Pradesh excluding the areas which are under the jurisdiction of Joint DGFT, Nagpur.
6	The Deputy Director General of Foreign Trade, Panaji, Goa	Goa
7	The Joint Director General of Foreign Trade, Rajkot	Districts of Gujarat i. Saurashtra Districts of Gujarat (excluding Kutch) ii. Diu in the Union territory of Daman and Diu
8	The Joint Director General of Foreign Trade, Surat	Districts of Gujarat i. Surat, ii. Valsad and iii. Dangs
9	The Joint Director General of Foreign Trade, Nagpur	Districts of Maharashtra – i. Akola, ii. Amravati, iii. Buldhana, iv. Bhandara, v. Chandrapur, vi. Gadchiroli, vii. Gondhiya, viii. Hingoli, ix. Nagpur, x. Wardha, xi. Washim and xii. Yavatmal Districts of Madhya Pradesh i. Balaghat, ii. Belul, iii. Chhindwara and iv. Seoni
10	The Deputy Director General of Foreign Trade, Raipur, Chattisgarh	State of Chhatisgarh