Reporting
Requirements of Foreign Project Offices in India
[RBI
Circular No. 35 dated 25th September 2012]
Sub:
Establishment of Liaison Offices (LO)
/Branch Offices (BO) / Project Offices (PO) in India by Foreign Entities –
Reporting requirement
Attention
of Authorised Dealer Category – I banks is invited to A.P. (DIR Series)
Circular No. 6 dated August 9, 2010 read with paragraph 5 (i) of A.P. (DIR
Series) Circular No.24 dated December 30, 2009 regarding submission of Annual
Activity Report. Their attention is also drawn to reporting requirements in
respect of Project Offices prescribed in A.P. (DIR Series) Circular No. 44
dated May 17, 2005 in the matter.
2. It has now
been decided that in addition to the reporting prescribed in terms of aforesaid
circulars, all the new entities setting up LO/BO/PO shall also:
i) submit a
report containing information as per Annex within five working days of the
LO/BO/PO becoming functional to the DGP of the state concerned in which
LO/BO/PO has established its office; if there are more than one office of such
a foreign entity, in such cases to each of the DGP concerned of the state where
it has established office in India;
ii) a copy of
the report as per Annex shall also be filed with the DGP concerned on annual
basis along with a copy of the Annual Activity Certificate/Annual report
required to be submitted by LO/BO/PO concerned, as the case may be.
iii) A copy of
report thus filed as above shall also be filed with AD by LO/BO/PO concerned.
3. The existing
LO/BO/PO shall henceforth report the information as per Annex along with the
copy of Annual Activity Certificate/Annual report to DGP of state concerned and
also file a copy of the same with AD bank.
4. The
instructions come into force with immediate effect. AD Category – I banks
may bring the contents of this circular to the notice of their constituents and
customers concerned.
5. The
directions contained in this circular have been issued under sections 10(4) and
11(1) of the Foreign Exchange Management Act, 1999 (42 of 1999) and are without
prejudice to permission/approval, required under any other law.
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Annex
Sr. No |
Particulars
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Details
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1.
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Details
of the Foreign Entity a.
Name b.
Address c.
Date and Place of Incorporation d.
E-mail ID or Web address |
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2.
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Details
of Office in India a.
Type of Office – Liaison Office / Branch Office / Project Office or for
others indicate type b.
Address c.
Contact Number d.
Date of opening of Office |
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3.
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Head
of Office in India a.
Name b.
Nationality c.
Designation d.
Address e.
Passport Particulars i.
Passport Number ii.
Place of Issue iii.
Date of Issue iv.
Date of Expiry v.
Any other relevant information f.
E-mail address g.
Land line number h.
Mobile number |
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4.
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Whether
all foreign nationals employed at Liaison/Branch/Project Offices are on E
Visas. If
not, indicate details of such foreign nationals. |
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5.
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Whether
the foreign nationals on E visas have reported to mandatory authorities i.e.
Police Station etc. If
not, name of such nationals / nationality along with relevant details and
reasons for not complying with requirement |
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6.
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List
of Personnel employed, including foreigners in India Office |
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Foreigners |
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SI.
No |
Name
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Parentage
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Nationality
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Age
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E-mail
& Mobile Particulars |
Passport
& Visa particular |
Designation
/Profession |
Date
of entry into India and Place of stay |
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Indians
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SI.
No |
Name
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Parentage
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Age
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E-mail
& Mobile Particulars |
Designation
/Profession |
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7.
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List
of foreigners other than employees who visited Indian Office in connection
with the activities of the company with details |
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SI.
No |
Name
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Parentage
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Nationality
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Age
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Purpose
of visit |
Designation
/Profession |
Date
of visit / Place of stay in India |
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8.
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Projects/
Contracts/Collaborations worked upon or initiated during the year along with
details |
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Sl.No.
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Name
of Project / Contract/ Collaboration |
Name
of Indian Partner |
Nature
of Business Activity |
Approx.
Value of Project/ Work |
Place
/ Area of Project / Work |
Period
of Project / Work |
Approx
number of foreign work force required in India |
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9.
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List
of equipment imported for business activities in India |
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Sl.
No |
Name
/ Technical Details |
Purpose
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Date
of Import into India / Place of Installation in India |
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10. |
Details of suppliers or services
rendered to the Government Sector. |
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Sl.
No |
Name
of the Supply / Service |
Name
of Government Organisation/ Agency |
Approx
value of supplies / services |
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11. |
Details of places / states visited
along with dates, accommodation used. |
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12. |
Details of contact with Government
Departments / PSUs including names of officials |
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13. |
Details of contact with Civil
Society Bodies / Trusts / Non-Government Organisation. |
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