Image Reference Number (IRN) thru eSANCHIT of both Invoice and Transport Document Mandatory for each Import Bill of Entry

·      Full Paperless Must, No Physical Documenting

·      Measure Comes into Effect from 2 Dec 2019

[CBIC Circular No. 42/ 2019 –Customs dated 29 November 2019]

Subject: Mandatory uploading of specified supporting documents and mention of document code and IRN in Bills of Entry (BoE).

Reference is invited to Bill of Entry (Electronic Integrated Declaration and Paperless Processing) Regulations, 2018 [notified vide Notification No 36/2018-Cus (NT) dated 11.05.2018]. In the said regulations, “Supporting documents” have been defined under Regulation 2(g) as documents in the electronic form or otherwise, which are relevant to the assessment of the imported goods under Section 17 and 46 of the Customs Act, 1962.

2. Reference is also invited to various Board’s Circulars issued in relation to eSANCHIT on imports. The brief details are given in the following table:

 

S. No.

Circular No.

Date

Details of the Circular

1

40/2017-Cus

13.10.2017

Pilot implementation of paperless processing under SWIFT

2

35/2018-Cus

01.10.2018

Advisory circular regarding registration of beneficiaries on ICEGATE

3

44/2018-Cus read with Corrigendum circular no. 47/2018- Cus dated 27.11.2018 13/2019-Cus 19/2019-Cus

13.11.2018 03.06.2019 16.07.2019

Implementation of PGA eSANCHIT [uploading of Licenses / Permits / Certificates / Other Authorizations (LPCOs) by PGAs]

4

14/2019-Cus

03.06.2019

Simplified auto registration of beneficiaries (IEC holders) on ICEGATE for eSANCHIT and other benefits

3. Currently, on the import side, uploading of at least one document on e-Sanchit is mandatory for every Bill of Entry. This is now being modified to mandatorily uploading on eSANCHIT, for every Bill of Entry, Invoice/ Invoice cum packing list and Transport Contract i.e. Bill of Lading/ Airway bill etc., as the case may be. Directorate of Systems have issued Advisory No. 25/2019 dated (web link) laying down requirement of mandatory uploading on e-Sanchit, the Invoice/ Invoice cum packing list and Bill of Lading/ Airway bill etc. for every Bill of Entry and subsequent declaration of document code and IRNs in the Bill of Entry. The coding scheme developed by Directorate of Systems is given under:

 

S. No.

Document Type

Name of the Document

Document Code

I.

INVOICE (One of the two) – for every invoice

 

 

1

 

Invoice

380000

2

 

Invoice cum Packing List

331000

II.

TRANSPORT CONTRACT (One of the below) – for every Bill of Lading / Airway Bill in the IGM

 

 

1

 

Master Bill of Lading

704000

2

 

House Bill of Lading

714000

3

 

Bill of Lading

705000

4

 

House waybill

703000

5

 

Tanker Bill of Lading

709000

6

 

Sea Way Bill (Non Negotiable)

710000

7

 

Inland Waterway Bill of Lading

711000

8

 

Air waybill

740000

9

 

Master air waybill

741000

10

 

Way Bill (Non Negotiable)

700000

With effect from 02.12.2019, for every Invoice and Bill of Lading / Airway Bill declared in the Bill of Entry, the reference of IRN generated from eSANCHIT with the relevant document code as given above must be provided. The reference of the above document codes from eSanchit in the Bills of Entry has been made mandatory in System.

4. As regards all the other supporting documents (such as Country of Origin Certificate (COO), licence/ permission from any Government Agency (PGA) in relation to the eligibility for import / clearances or claim of duty exemption), it is emphasised that to make Customs duty truly paperless, uploading of these documents through eSANCHIT either by beneficiary or by PGAs, should be ensured administratively. Therefore, the field offices must ensure that no physical copy of any supporting document is submitted and every relevant document is submitted only electronically via eSanchit either by the beneficiary or by the Participating Government Agency. DG (Systems) would also enforce the same in due course.

5. The above changes have been separately communicated to the various CHA associations and RES software providers. However, the same may further be given publicity by way of Trade notices. The above two changes may kindly be given wide publicity and the Trade may be guided suitably to ensure that there is minimum disruption after their implementation.

6. Difficulties, if any, should be brought to the notice of the CBIC.

F. No.450/151/2019-Cus IV