CBEC Wants Proper Handing Over Charge to New Officer

[CBEC Circular No. 954 dated 15^th September 2011]

Sub: Handing over of Charge-Need for proper Handing Over Note.

It has come to the notice of the Board that at the time of transfer of an officer, detailed Handing Over Note indicating the confidential records and documents, including documents/information relating to pending investigations, information reports like DRI-1 or AE-1, vigilance related records, pending important and time-bound matters, such as, audit objections, appeals, SLP/CA proposals, VIP references etc. in the custody or knowledge of such officer, is not given to/left for the new incumbent. In the absence of proper handing over of charge, important records/documents are lost sight of or even get lost/misplaced and important pending matters remain unattended. Such events often lead to avoidable situation, like, SCNs getting hit by limitation, delay in filing SLP/CA in the Supreme Court in cases involving substantial revenue or important question of law delay in completion of vigilance proceedings etc.

2. All the officers including subordinate staff are, therefore, directed to give a detailed Handing Over Note to their successors, incorporating all pending matters requiring immediate attention. The Handing Over Note should be given at the time of handing over of charge or within seven working days. The confidential records, pertaining to vigilance matters, pending investigations etc. should be personally handed over to the successor. A copy of the Handing Over Note should be endorsed to the immediate superior officer. In case, any officer fails to give a proper Handing Over Note to the successor, the successor should bring it to the notice of his superior who will take appropriate action against the erring of officer.

3. The Commissioners who have recently been promoted as Chief Commissioner or the Chief Commissioners who have recently been transferred must send a handing over note to their respective successors, if not already done, before handing over/relinquishing charge, latest by 3-10-2011 under intimation to Chairman, CBEC, who is personally monitoring this matter.

4. These instructions may be brought to the notice of all concerned for strict compliance.

F.No. 296/125/2011-CX-9