Gem Rep Application

[Please see guidelines (given at the end) before filling the application]

[ANF 4 I amended by 30-PN(RE)/20.06.2008]

1. IEC Number


2. Applicant Details

i. Name

ii. Address


3. RCMC Details

i. RCMC Number

ii. Date of Issue

iii. Issuing Authority

iv. valid upto

Products for which registered


4. Type of Exporter (please tick)

( )

i. Merchant Exporter


ii. Manufacturer Exporter


iii. Service Provider


iv. Others (please specify)


v. Merchant cum Manufacturer



5. Industrial Registration Details

i. SSI / IEM / LOI or IL Registration Number

ii. Date of Issue

iii. Issuing Authority

iv. Products for which registered


6. Excise Details (For those registered with Central Excise Authority)

i. Excise Registration Number

ii. Issuing Authority


7. Application Fee Details

Amount (Rs)

Demand Draft / Bank Receipt / Electronic Fund Transfer No

Date of Issue

Name of the Bank on which drawn

Bank Branch on which drawn


8. Export Proceeds Realisation Month:


9. FOB Value of Exports

i. In free foreign exchange

ii. In Rupees


10. Value of Authorisation Claimed

i. In free foreign exchange

ii. In Rupees


11. Details of exports made

Name of the Bank

Shipping Bill/ Postal Receipt

FOB Value
(in FFE / Rs )

FOB Value realised
(in FFE/Rs )

REP Authorisation Claimed ( Rs )

Country of Exports























Note: In case application for REP Authorisation is made under Para 4A.28 of this handbook, serial no 11 may be left blank

Declaration / Undertaking

1.   I/We hereby declare that the particulars and the statements made in this application are true and correct to the best of my / our knowledge and belief and nothing has been concealed or held there from. If found incorrect or false, it will render me / us liable for any penal action or other consequences as may be prescribed in law or otherwise warranted.

2.   I/We undertake to abide by the provisions of FT(D&R) Act, the Rules and Orders framed there under, the FTP, HBP v1, HBP v2 and the ITC(HS) Classification of Export & Import Items.

3.   I / We hereby certify that none of the Proprietor / Partner(s) / Director(s) / Karta / Trustee of the firm / company, as the case may be, is / are a Proprietor / Partner(s) / Director(s) / Karta / Trustee in any other firm / Company which has come to the adverse notice of DGFT.

4.   I/We hereby certify that the Proprietor / Partner(s) / Director(s) / Karta / Trustee, as the case may be, of the firm/company is / are not associated as Proprietor / Partner(s) / Director(s) / Karta / Trustee in any other firm/company which is in the caution list of RBI.

5.   I / We hereby declare that I / we have perused the list of SCOMET items as contained in the Appendix 3 to the Schedule 2 of the ITC (HS) Classifications of Export-Import Items, 2004-09 and that the item(s) exported / proposed to be exported does not fall within this list and that I / We agree to abide by the provisions of the Policy for export of SCOMET items contained in the Foreign Trade Policy, Schedule 2 of ITC (HS) and the HBP v1, irrespective of the scheme under which the item is exported / proposed to be exported (the underlined portion will be deleted in case an application for export license for SCOMET item is being filed).

6.   I / We hereby declare that no export proceeds are outstanding beyond the prescribed period as laid down by RBI or such extended period for which RBI permission has been obtained.

7.   I hereby certify that I am authorised to verify and sign this declaration as per Paragraph 9.9 of the FTP.

Signature of the Applicant                                                                                   Place

Name                                                                                                               Date


Official Address


Residential Address

Email Address


Guidelines for Applicants

[Please see paragraph 4 A.1 and 4A.28 of HBP v1]

1.     Two copies of the application must be submitted unless otherwise mentioned.

2.     Each individual page of the application has to be signed by the applicant.

3.     RCMC details need not be given if the same has already given at the time obtaining IEC.

4.     Application must be accompanied by documents as per details given below:

a.    Bank Receipt (in duplicate)/Demand Draft evidencing payment of application fee in terms of Appendix 21B.

b.   Bank certificate of export and realisation in the format given in Appendix 22A evidencing realisation of exports proceeds/sales proceeds.

c.    Export Promotion (EP) copy of Shipping Bill(s) in Original. (Photocopy of the EP copy of Shipping Bill duly endorsed may be returned for utilization/re-import purposes when the exports are made on consignment basis).

d.   Customs attested invoice.

e.   In case of application for Replenishment Authorisation under paragraph 4A.28 of this Handbook, an applicant will be required to submit documents as given at S.No.1 above and Statement of Exports made during the preceding licensing year duly certified by Chartered Accountant / Cost & Works Accountant in the format given in Annexure to ANF 4 I below.


Annexure to ANF 4 I

Certificate of Chartered Accountant Cost and Works Accountant


I/We hereby confirm that I/We have examined the prescribed registers and also the relevant records of M/s..........................……………………………………………having IEC number……………………... and PAN number…………………….for the licensing period(s) ………………………………and hereby certify that:



The following documents/ records have been furnished by the applicant firm/company and have been examined and verified by me/us namely: -

a.     Statutory documentation under the Customs Act 1962 and Excise Act 1848, Service Tax  Act, Foreign Trade (Development & Regulation) Act 1992;

b.    Export Order/Contract, Shipping Bills, Bill of Lading (and/or Airways Bills/PP Receipts), Customs/Bank attested Invoices, Bank Certificates of exports made in their own name, GR declaration etc and connected books of accounts;


The relevant accounting and financial register(s) as prescribed under different Acts and Rules made there under have been maintained and authenticated under my/our seal and signature.


The information given by the applicant firm/company in the ‘Aayaat Niryaat Form’ including details on

a.     imports/exports made,

b.    foreign exchange earnings/ realization (both from direct and indirect sources)

is in agreement with the Foreign Trade Policy 2004-09 and the rules and procedures made there under, the relevant register and records and the books of accounts maintained by M/s...........…………………... and their subsidiaries and is also true and correct.


It has been ensured that the information furnished is true and correct in all respects; no part of it is false or misleading and no relevant information has been concealed or withheld;


Neither I, nor any of my/our partners is a partner, director, or an employee of the above-named entity, its Group companies or its associated concerns;


I/We further certify that M/s. ………………………. has realised 95% or more of the export proceeds in respect of exports made by him in the preceding three licensing years [excluding the export made during last 360 days (for status holders) and six months for others, from the date of filing of application]


I/We fully understand that any statement made in this certificate, if proved incorrect or false, will render me/us liable to face any penal action or other consequences as may be prescribed in law or otherwise warranted.



Shipping Bills Nos

Date of Let Export

Description of product

FOB value (in rupees)








(Signature and Stamp/ Seal of the Signatory) 

(Chartered Accountant/ Cost & Works Accountant)


                                    Name of the Signatory:

Place:                                                                                        Address:

Date:                                                                                         Membership No:

If any of the documents of record mentioned in serial number (i) have not been maintained/ furnished, examined or verified, they may please be specified below:-



Note: Each page of this annexure is to be signed by the Chartered Accountant / Cost &            Works Accountant with his registration number.