Appendix 21 C

Procedure of Electronic Fund Transfer

(Procedure for deposit/refund of Import Application fees through Electronic Fund Transfer for notified schemes through designated banks)

[Appendix 21C amended by 16-PN(RE)/13.05.2008]

1. Applicability to Schemes & banks.

This procedure will be applicable for deposit of application fees in the case of Advance license and EPCG to begin with. Other schemes may be added in due course. Exporters may pay through designated banks on website. At present the State Bank of India, ICICI and HDFC banks have been designated to accept funds by way of Electronic Fund Transfer (EFT). The banks and schemes where payment can be made through Electronic Fund Transfer (EFT) under this regime shall be further notified from time to time.

2. Mode of filing

Application shall have to be filed electronically where net banking payments facility is being used, i.e. application particulars shall have to be submitted on the DGFT web site with digital signature.

3. Scale of Application fee.


Amount of fee (in rupees)


1. Application for import license (except for DEPB and EPCG) where CIF value of goods specified in the application does not exceed Fifty thousand.

Two hundred.


2. Application for import license where CIF value of goods specified in the application exceeds Rupees Fifty Thousand.

Two per thousand or part thereof subject to minimum of Two hundred and maximum of One lakh and fifty thousand. However, for applications filed electronically, the max. fee would be Rs. seventy five thousand.


3. Application for import license filed by SSI units where the CIF value of goods specified in application does not exceed Rupees Two lakhs.

Two hundred.


4. Application for Duty Entitlement Passbook (DEPB) and other duty credit schemes.

Two per thousand or part thereof subject to a minimum of Two hundred and maximum of One lakh and fifty thousand. However, for applications filed electronically, the maximum fee would be Rs. seventy five thousand.


5. Application for grant of duplicate license including Duty Entitlement Pass Book and other duty credit schemes.

Two hundred.


6. Application for issue of certificate of Importer/Exporter Code Number (IEC)

Two hundred and fifty.


7. Application for duplicate copy of IEC No.

Two hundred.


8. Application for issue of an Identity Card.

Two hundred.


9. Application for issue of duplicate Identity Card.

One hundred.


10. Application for revalidation of an import license.

Two hundred.


11. Application for Export Promotion Capital Goods (EPCG).

Two per thousand or part thereof subject to a min. of Rs. Two hundred and max. of one lakh and fifty thousand. However, for applications filed electronically, the max. fee would be Rs. Seventy Five thousand.




4. Mode of Deposit

For electronic filling of application exporter/importer needs to access the website of the DGFT. An e-com number is generated. The DGFT website on completion of details would prompt if e-payment is to be made.

If the exporter wants to move to Electronic Fund Transfer (EFT) for application fees he should be aware that he cannot change his licensing office. If EFT prompt is accepted, the website will transfer the exporter to the particular designated bank chosen for submission of application fees. The exporter would need to have an account with the bank, an ID and password from the bank. On successful validation of his ID, Password and request for submission of the fees the exporter`s account gets debited. The bank will generate a Payment ID and amount shall thereafter stand reflected in conjunction with e-com number, name of party in the server of DGFT. A successful message by the bank shall show on the exporters account. The payment shall thereafter stand completed with regard to the concerned e-com number.

In case the exporter needs to add further payments against the particular e-com number he may do so within the same day i.e. upto 24.00 hrs. For each additional payment the bank shall generate a unique payment ID. Against one e-com number only one bank shall be required to make all payments.

5. Exemption from Payment of fee.

No fee shall be payable in respect of any application made by such class or category of applicant as specified in the Foreign Trade (Regulation) Rules, 1933.

6. Refund of Application fee

1. The fee once received will not be refunded except in the following circumstances viz.,

a) Where the fee has been deposited in excess of the specified amount of fee; or

b) Where fee has been deposited but no application has been made; or

c) Where the fee has been deposited in error but the applicant is exempt from payment of fee.

2. Processing of refund of fee submitted through net banking shall be through an application in hard copy as per form given in Appendix 6-B. This may be submitted to the licensing authority against whom the e-com number has been generated.

3. On receipt of application the licensing authority shall pass refund after they have verified from the Pay and Accounts Office, Ministry of Commerce & Industry, New Delhi that the amount was credited to the Government of India.

4. No claim for refund of application fee shall be entertained by the licensing authority after expiry of one year from the date of payment to the concerned bank. However, on merits, for reasons to be recorded in writing, the licensing authority may condone the delay but in no case shall an application for refund of fees be entertained after the expiry of three years with regard to the date as mentioned above.

5. Refund Order of fees will be valid for three months from the date of issue. Request for revalidating the same may be considered on merits by the authority which issued the Refund Order.

7.Contact Persons

For further clarifications at DGFT end please contact Mrs. Sangeeta Singh, Joint DGFT Directorate General Foreign Trade, Udyog Bhawan, New Delhi. Phone No. 23062488

For banking clarifications nodal officers of :-

ICICI bank are :-

i) Shri Rajib Ranjan, Phone No. 91 11 2430 8416,
E-mail :- and

ii) Satish Mohan, Phone No. 91 11 2430 8408,

HDFC Bank are :-

i) Shri Pankaj Gaikwad, Phone No. 022 – 28524900 ( Ext. 1840 )
E-Mail :- ,

ii) Shri Sameer Gawande, Phone No. 022-28524900 ( Ext 1530 ) &

iii) Shri Rakesh Watal, Phone No.022-28524900 (Ext 1509 ),
E-mail :-

State Bank of India are:-

i) Shri S.K. Gupta, Asst. Genl. Manager(Business Control) Phone No.022-22022487

ii) Shri K.M. Trivedi (AGM-DO Planning) Phone No.022-22868210